Your primary role would be to support the Partner and a small team of two other investment professionals by providing high-level administrative support. In addition to your EA role, you will also provide some additional support to the Office Manager to ensure the smooth running of the lovely office in the heart of Mayfair. Your responsibilities will include, but are not limited to: Executive Assistant duties:
Complex diary management - scheduling of meetings (including VC) and management of multiple diaries
Manage scheduling of monthly board/trade updates for various Portfolio Companies
Accurate and timely production and submission of expense reports via Concur, ensuring all expenses are allocated correctly.
Coordination and management of internal and external executive meetings, catering, dial-ins, video conference set-up, meeting materials
Assist with management of the CRM database, including data entry, reporting and
ensuring accuracy of information therein
Support the Senior Investment Professionals in the preparation and review of documents and presentations - to include printing and binding
Provide back-up support to other Executive Assistants as needed
Project co-ordination, events
All other ad-hoc secretarial matters
General Office Support:
Ensure that office policies and procedures are in line with company specifications
Liaise with IT Manager on all IT matters and be the first line of response for investment team IT-related queries
Ad-hoc duties to support the Office Manager and, where relevant, the CFO, which will be allocated based on skillset
Knowledge / experience skills:
Minimum 4+ years Assistant experience
Previous experience in a Private Equity, Investment Banking or Strategy Consulting Firm advantageous (fast paced)
Previous experience or proven familiarity of technical/business terms relating to the Private Equity industry
Skills:
Professional level knowledge of MS Office – Outlook, Word, Excel, PowerPoint and a willingness to learn new software (such as VC, CRM and other IT)
Ability to quickly assimilate technical terms and represent correctly when producing
documentation
Proven skills - meeting facilitation, typing business correspondence, etc.
Excellent professional written and verbal communication in English
Ability to work proactively whilst also taking advice and direction from direct supervisor and the team
Ability to interact with other members of the business as well as external parties
Must be able to multi-task effectively and yet provide a good service
Ability to work well with deadlines and under pressure
Fluency in German, Italian or Spanish would be an advantage
Personal Attributes:
Professional, confident and mature demeanour with a great attitude and flexible mentality
Strong interpersonal and communication skills
Capable of approaching unfamiliar situations with a ‘can do’ attitude
Essential to be highly discreet, organised and detail oriented
Forward thinker who is comfortable working in a fast-paced and demanding environment with the ability to seamlessly work within teams and independently
Proactive thinker with ability to assume responsibility/own workload, follow through and add value
Resourceful, dedicated to meeting deadlines; positive attitude and able to manage stress
Excellent team player who works well with all levels of the organisation and is happy to roll their sleeves up to get a job done
Dedicated – may be required to work out of normal working hours if needed Salary c. £50,000-£60,000 depending on experience and salary history + discretionary bonus depending on company and personal performance **We are a small boutique firm and due to a high volume of candidates we regret to say that only those successful will be contacted** **Kosmos Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers**