We are seeking a true right hand EA to the CEO of a boutique Asset Management Firm in Mayfair to provide comprehensive and seamless support for both business and personal life. We anticipate that the successful candidate will have a minimum of 5 years operating at C-suite level, preferably in a boutique environment.
The role will be fast-paced & ever-evolving and the individual must maintain calm and efficiency
throughout whilst always being a step head and anticipating the CEO’s needs.
Key Accountabilities – please note this list is not exhaustive:
Complex diary management
Maintain contacts database ensuring any changes in investors are shared with relevant internal parties
Complex travel management
Client facing, ensuring enquiries are handled efficiently and effectively
Inbox management for CEO
Gatekeeper for CEO’s time and diary and referring operational queries to other members of the team as relevant
Provide general administrative support to the CEO including preparing letters & presentations, document formatting & filling documents effectively
Ad hoc personal tasks for CEO e.g. holiday research, shopping etc.
Managing invoice payments, liaising with CFO
Corporate and personal banking, liaising with CFO
Collate CEO expenses and arrange reimbursement
Provision of staff building passes
Building relationships with CEO PAs in portfolio companies
Ensuring provision of papers for Board Meetings and travel
Maintain facilities in the office and escalate issues to building management or 3rd party maintenance
Work with IT support team to ensure new staff members are set up in advance of employment commencement
Meet & greet visitors and ensure refreshments available
Support the CEO and other senior team members with implementation and maintenance of the firm culture e.g., birthday cards & cakes, organising in-house team events
Monitor food supplies in the kitchen and alter orders as necessary
Ensure stationery supplies are fully up to date and cupboards kept tidy
Answer any incoming calls in a professional manner and pass messages as relevant
Liaison with Cleaner/Housekeeper and remote PA, delegating work to them to ensure seamless support to all staff
Further ad hoc requests as required by the CEO and broader team
Benefits
25 days holiday per year plus bank holidays
Period between Christmas & New Year (non contractual and subject to CEO discretion)
Private health
Permanent health insurance
Company pension scheme
Death in service
Discretionary bonus depending on company and personal performance
Salary c. £50,000-£55,000 depending on experience and salary history
If you're interested in applying, please email us your CV to candidates@kosmosrecruitment.com
We are a small boutique firm and due to a high volume of candidates we regret to say that only those successful will be contacted.
Kosmos Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.