• Charlotte Howard-Jones

EA, Asset Management, Green Park

Updated: Jun 8

We are seeking a true right hand EA to the CEO of a boutique Asset Management Firm in Mayfair to provide comprehensive and seamless support for both business and personal life. We anticipate that the successful candidate will have a minimum of 5 years operating at C-suite level, preferably in a boutique environment.


The role will be fast-paced & ever-evolving and the individual must maintain calm and efficiency

throughout whilst always being a step head and anticipating the CEO’s needs.

Key Accountabilities – please note this list is not exhaustive:

  • Complex diary management

  • Maintain contacts database ensuring any changes in investors are shared with relevant internal parties

  • Complex travel management

  • Client facing, ensuring enquiries are handled efficiently and effectively

  • Inbox management for CEO

  • Gatekeeper for CEO’s time and diary and referring operational queries to other members of the team as relevant

  • Provide general administrative support to the CEO including preparing letters & presentations, document formatting & filling documents effectively

  • Ad hoc personal tasks for CEO e.g. holiday research, shopping etc.

  • Managing invoice payments, liaising with CFO

  • Corporate and personal banking, liaising with CFO

  • Collate CEO expenses and arrange reimbursement

  • Provision of staff building passes

  • Building relationships with CEO PAs in portfolio companies

  • Ensuring provision of papers for Board Meetings and travel

  • Maintain facilities in the office and escalate issues to building management or 3rd party maintenance

  • Work with IT support team to ensure new staff members are set up in advance of employment commencement

  • Meet & greet visitors and ensure refreshments available

  • Support the CEO and other senior team members with implementation and maintenance of the firm culture e.g., birthday cards & cakes, organising in-house team events

  • Monitor food supplies in the kitchen and alter orders as necessary

  • Ensure stationery supplies are fully up to date and cupboards kept tidy

  • Answer any incoming calls in a professional manner and pass messages as relevant

  • Liaison with Cleaner/Housekeeper and remote PA, delegating work to them to ensure seamless support to all staff

  • Further ad hoc requests as required by the CEO and broader team

Benefits

  • 25 days holiday per year plus bank holidays

  • Period between Christmas & New Year (non contractual and subject to CEO discretion)

  • Private health

  • Permanent health insurance

  • Company pension scheme

  • Death in service

  • Discretionary bonus depending on company and personal performance

Salary c. £50,000-£55,000 depending on experience and salary history


If you're interested in applying, please email us your CV to candidates@kosmosrecruitment.com

We are a small boutique firm and due to a high volume of candidates we regret to say that only those successful will be contacted.


Kosmos Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.

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